OPTIMIZING YOUR PRODUCTIVITY IN WORKPLACE

Usually there is nothing more important to a small business than its employees. This is because if your employees are happy, their productivity will increase, and that’s exactly what you need to help your businesses grow.

We have to know that making small changes to habits will drastically improve the levels of productivity and office efficiency in your business.  As this will allow you to get more quality work done in a shorter period of time as well as reduce the amount of time spent on unnecessary tasks.

This article therefore highlights important tips in optimizing productivity at your work place.

1. Efficiency

You need to consider how your business is currently operating, and be open to the potential of changing the way you work. Also remember that it’s equally as important to make short-term and long-term lists as it is to prioritise tasks, especially in a small business.

Also do we have a better way that staff members could structure their day to enable them to achieve their daily goals? Or provide each member of staff with a plan and encourage each to make a list to ensure he or she completes prioritised jobs on time and stays on task all day, resulting in efficient working.

2. Delegation

We need to understand that delegation comes with an element of risk, but increased responsibility is important for improving the morale and job satisfaction of your staff. Which gives responsibilities to qualified employees that have a proven track record with success in a certain field, and therefore trust that they will perform the tasks well.

3. Curb Distractions

In the world of today social media can be a huge productivity killer, but it isn’t practical to have a no-phone policy. Best solution is to, try to keep employees focused and engaged while allowing them breathing room.

Also encourage employees to turn off their mobiles but take regular breaks during which they can be free to check their phones. As this will ensure that the time spent at their desk is more productive.

4. The Right Tools and Equipment

Firstly providing employees with the right tools and equipment is important so they can perform their duties efficiently and on time. And there’s nothing more counterproductive than spending time waiting for paperwork to print because you haven’t got a fast printing device.

Also high-quality, modern programs and equipment make a massive difference not only to the workforce but also to how your company is perceived. Also using right tools save time and effort.

5. Improve working conditions

This is because a comfortable working temperature is between 68 and 70 degrees F (20-21 C). And an environment that’s too hot or too cold distracts from concentration, as employees will spend more time walking around to get their coats or an electric fan. Also ensure both heating and air-conditioning systems are in working order for when the relevant season comes around.

6. Provide Support and Set Realistic Goals

Majorly a common problem for managers is having no clear, strong sense of whether their employees are high-performing or not.

You need to know if your employees need an incentive to stay on track? Or help them by offering goals that are achievable. And also provide clear direction to supervisors and employees to help clarify expectations. As this will help to increase their productivity, as they will have a clear focus and clear goals.

7. Adapt Positive Reinforcement

You need to encourage, motivate and reward. Also tell employees they are doing a good job and give constructive criticism. And most importantly, offer personal incentives for doing the job well and could get a free holiday or a free takeout coffee for performing above and beyond their roles?

Also you should clearly indicate success of one employee to other staff to cultivate a sense of fulfillment to motivate others. And when you motivate your employees to work harder and receive rewards in return, they’re more likely to put increased productivity high up on their to-do list.

8. Ensure Employees Happiness

Firstly a stressful workplace will not yield results. And workers that constantly operate under highly stressful conditions are found to be less productive and have higher levels of disengagement and absenteeism and they need to be happy.

Also showing employees how much the company appreciates respects and values them on a personal level is gratifying and most often overlooked.